SERVICES

Business Tax Services

As a small business owner you have more important things to do than to keep your own books. We take care of your books for you, so you can get back to the job of running your business and generating profits!

Each month or quarter we’ll do the following things for you…

  • Reconcile your bank account
  • Generate an income statement 
  • Generate a balance sheet
  • Clean up your general ledger
  • Provide unlimited consultations

These tasks form the solid foundation of your small business accounting system. You can customize the package of services you receive by adding payroll, tax planning, tax preparation, or any of our other services.

Bank Reconciliation

Reconciling your business checking account each month allows us to keep your bank account, accounting, and taxes up-to-date.

Having us reconcile your account each month allows you to…

  • Identify lost checks, lost deposits and unauthorized wire transactions.
  • Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
  • Detect and prevent embezzlement of funds from within your company.
  • Know how your business is doing? You can’t truly know unless all accounts are reconciled and properly accounted for on your financial statement.
  • Manage your cash more effectively. Proper management of funds not only saves money, but it makes money for you.
  • Protect yourself. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough. Crime exists.
  • Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.

Income Statement

An income statement, otherwise known as a profit and loss statement, basically adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to come up with a profit or loss for the period.

An income statement allows you to…

  • Track revenues and expenses so that you can determine the operating performance of your business.
  • Determine what areas of your business are over-budget or under-budget.
  • Identify specific items that are causing unexpected expenditures including phone, fax, mail, or supply expenses.
  • Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
  • Determine your income tax liability.

Balance Sheet

A balance sheet gives you a snapshot of your business’s financial condition at a specific moment in time.  A balance sheet helps you…

  • Quickly get a handle on the financial strength and capabilities of your business.
  • Identify and analyze trends, particularly in the area of receivables and payables. For example, if your receivables cycle is lengthening, maybe you can collect your receivables more aggressively.
  • Determine if your business is in a position to expand.
  • Determine if your business can easily handle the normal financial ebbs and flows of revenues and expenses.
  • Determine if you need to take immediate steps to bolster cash reserves.
  • Determine if your business has been slowing down payables to forestall an inevitable cash shortage.

Balance sheets, along with income statements, are the most basic elements in providing financial reporting to potential lenders such as banks, investors, and vendors who are considering how much credit to grant you.

Maintaining a Clean General Ledger

The general ledger is the core of your company’s financial records. These records constitute the central “books” of your system. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books.

Having us review your general ledger system each month allows us to hunt down any discrepancies such as double billings or any unrecorded payments. We will then fix the discrepancies so your books are always accurate and kept in tip top shape.

When it comes to paying employees, laws and the IRS have made the payroll function a time-consuming nightmare for the small business owner.

Small business owners spend an average of eight hours a month performing payroll functions. That is 12 full days a year that could be spent generating sales, prospecting new business opportunities, improving products or services, or servicing customers.  We offer payroll solutions that meet your business’s needs and enable you to spend time doing what you do best–running your company.

Why Outsource Your Payroll…

  • It’s Cost Effective
    Use your staff more efficiently by letting us handle payroll and the associated legal details. Reduce overhead by removing the need to hire specialized employees. 
  • It’s a Time Saver
    Our payroll service eliminates the burden of customizing, updating and maintaining your own payroll system–no more data entry, no more researching  new laws, no more worries. 
  • Worry Free Payroll Tax Filing
    Eliminate the risks of calculating and filing your own payroll taxes by having professionals do it for you. Federal, state and local payroll tax laws are frequently changing and becoming more complex.  How much time do you want to spend  learning all the rules and keeping your information up to date? 
  • Allows You to Focus on Core Competencies
    Our professional staff allows you to focus on the core competencies of your business. We are accounting professionals–you get the experts working with and for you. 
  • Comprehensive Reports
    You will receive a wide variety of user-friendly and accurate payroll reports. For a nominal fee, we will include union reports, certified payroll, workers’ compensation reports and much more.

Get the Payroll Solution That Best Fits Your Needs.
We know that when it comes to payroll service – no one size does not fit all: therefore, we offer the following 3 custom payroll processing options.

1. Comprehensive Payroll Services
Our Comprehensive Payroll Service takes care of all of the payroll processing for you, so that you won’t have to. You get…

  • Your payroll checks prepared and printed on-time, every-time.
  • All of your payroll checks are laser printed on “blank” check stock to ensure maximum security and meet the micro encoding standards as set forth by the Federal Reserve System.
  • Free Direct Deposits
  • Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
  • User friendly and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
  • Detailed reports on your employees’ vacation, sick days and personal days accruals.
  • Creation and filing of the required new hire reports
  • Your payroll records maintained in tip top shape.

2. After-the-Fact-Payroll Services
We will take your manually prepared payroll records and other information to then post to our data files, so you get…

  • Worry free IRS and State tax reporting as well as EFTPS tax deposits.
  • User friendly and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
  • Detailed reports on your employees’ vacation, sick day, and personal day accruals.
  • Creation and filing of the required new hire reports
  • Your payroll records maintained in tip top shape.

3. Online Payroll Processing
You can enter your employee’s hours and earnings securely online and get…

  • The ability to instantly print payroll checks on your own printer.
  • Free Direct Deposits
  • Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
  • User friendly and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
  • Detailed reports on your employees’ vacation, sick day, and personal day accruals.
  • Creation and filing of the required new hire reports
  • Your payroll records maintained in tip top shape.

Custom Payroll Reports Service
There are an endless amount of special reports government agencies require. We can prepare the following reports for you…

  • Worker’s Compensation Audits
  • Unemployment Claims
  • Social Security Audits
  • Child Support Audits
  • W-2 and W-3 processing
  • 1099 and 1096 processing
  • Preparation/assistance with Federal and State registration forms

How much do we charge?
In order to give you an accurate price for our payroll services we need to know a little more about your business and what services you are interested in. Our prices are extremely affordable

Growing businesses often reach a point where they need professional financial advice but are unable to afford a full-time CFO or controller.

If you are fortunate enough to be in this position, then we have the perfect solution for you. Our Part-Time CFO Service gives you a professional financial manager who works with you to help guide your business to success.

The cost of hiring a full-time CFO can range anywhere from $60,000 to over $100,000 per year, not including bonuses and benefits. Our Part-Time CFO Services provide you with experienced support for a small fraction of that price.

Here is what you get with our Part-Time CFO Services…

  • More time to focus on new services, new customers and other core business issues.
  • A better understanding of the financial side of your business, so you have fewer surprises and more control over the money.
  • Improved decision-making capabilities from clearly seeing the true, hard numbers of your business.
  • A readily available sounding board to help you make tough business decisions and clarify your business plans.
  • The comfort in knowing that a professional is overseeing, protecting and constantly improving the financial side of your business.
  • A professional who establishes strong financial controls in your business to reduce employee theft and increase profits.
  • Training and managing your accounting staff.
  • Improved quality and timeliness of financial information.
  • Budget preparation and monitoring.
  • Profitability analysis by service or product line.
  • Tax saving strategies.
  • Trend analysis.
  • Assistance in defining long-range plans and quantifying goals.
  • Cash management.
  • Liaison with bankers, attorneys, vendors, insurance agents, etc.
  • Assistance in obtaining financing from banks, including assistance with negotiations.
  • Review/negotiation of insurance policies.
  • Development of company accounting procedure manuals.
  • Analysis of equipment purchases, expansions, etc.
  • Mergers and acquisitions assistance
  • Custom designed collection policies and procedures

If you would like to learn more about our Part-Time CFO Services please complete this form to get a Free Consultation.

Stockholders, creditors and private investors often need assurance that their financial statements accurately represent the true financial position of a company.

Your stockholders, creditors, or private investors have different levels of risk tolerance, so we provide three levels of assurance to meet your needs.

Audit – Highest Level of Assurance

An audit, which provides the highest level of assurance, is a methodical review and objective examination of the financial statements, including the verification of specific information as determined by the auditor or as established by general practice.

Our work includes a review of internal controls, testing of selected transactions, and communication with third parties. Based on our findings, we issue a report on whether the financial statements are fairly stated and free of material misstatements.

An Audit allows you to…

  • Satisfy stakeholders such as employees, customers, suppliers and pressure groups, as well as the investing community, as to the credibility of published information. 
  • Facilitate the payment of corporate tax, goods and services tax, and other taxes on time and accurately, thereby avoiding interest, penalties, and investigations. 
  • Comply with banking covenants. 
  • Help deter and detect material fraud and error. 
  • Facilitate the purchase and sale of businesses. 

Here’s what you get…

You get the highest level of assurance because we go outside your company to obtain more information. Typically, we will have written communication with:

  • Your customers, to check outstanding receivable balances,
  • Your banks, to confirm cash or debt balances and terms,
  • Your vendors, to verify outstanding payable balances, and
  • Your attorneys, for information on pending or threatened legal action.

We also perform physical inspections by observing your inventory counting methods and perform test counts. We document and test each operating cycle, including sales and cash receipts, expenses and cash disbursements, and payroll. Our audit papers include a detailed work program to document the examinations and testing performed, as well as the client’s supporting work papers.

Audits Not Just for Public Entities

All public companies are required to have an annual audit, but some nonpublic entities must undergo an annual audit as well. These include local governments, not-for-profit agencies and other organizations receiving government grants.

Moreover, some financial institutions require audits of nonpublic companies based on the financing amount and/or the bank’s assessment of the company’s risk. Also, companies with absentee ownership (such as those owned by investment firms, or individuals who no longer run the business) may additionally order audits as checks of their management teams.

Review – Limited Assurance

Less extensive than an audit, but more involved than a compilation, a review engagement consists primarily of analytical procedures we apply to the financial statements, and various inquiries we make of your company’s management team. If the financial statements or supporting information appear inconsistent or otherwise questionable, we may need to perform additional procedures.

A review does not require us to study and evaluate your company’s internal controls or verify data with third parties or physically inspect assets. Rather, a review report expresses limited assurance in the form of the statement: “We are not aware of any material modifications” for the financial statements to be in conformity with the Generally Accepted Accounting Principles (GAAP). Reviewed financial statements must include all required footnotes and other disclosures.

Why might a business request a review engagement? A review is a good middle ground, providing the advantages of a CPA’s technical expertise without the work and expense of an audit.

Compilation – Lowest Level of Assurance

In compiling financial statements for a client, we present information that is the “representation of management” and expresses no opinion or assurance on the statements. Compilations do not require inquiries of management or analytical procedures. Instead, we rely on our knowledge of accounting principles and a general understanding of your business.

Banks often require compilations from an independent CPA as part of their lending covenants.

Which Report Should You Use?

Each type of financial statement report may suit specific circumstances, depending on requirements from your client’s bank or other parties, as well as meet budgetary needs.

Understanding each report’s unique strengths and weaknesses can help you choose the most appropriate one. Please call if you have questions about which type of report is right for you or contact us for a Free Consultation.

A wise business owner once said, “Happiness is a positive cash flow.” As a business owner, I am sure you agree. Everything is better when your cash-in exceeds your cash-out.

A cash crisis can be emotionally devastating and it can even kill your business. If you have ever had to beg, borrow and steal to cover tomorrows payroll you know what I mean.

Our cash management service allows you to…

  • Know when, where, and how your cash needs will occur.

  • Know what the best sources are for meeting your additional cash needs.

  • Be prepared to meet these needs when they occur, by keeping good relationships with bankers and other creditors.

The starting point for avoiding a cash crisis is allowing us to develop a cash flow projection for you. We can help you develop both short-term (weekly, monthly) cash flow projections to help you manage daily cash, and long-term (annual, 3-5 year) cash flow projections to help you develop the necessary capital strategy to meet your business needs.

We also prepare historical cash flow statements to help you gain an understanding about where all the money went.

Creating an accurate cash flow projection is just one of the many cash management services we provide. You also get…

  • Help obtaining an appropriate line of credit

  • Cash collection acceleration techniques

  • Proven effective collection policies

  • Proven effective payment policies

  • Help obtaining the maximum rate of return on your idle cash

To learn more about how we can help you avoid stressful cash shortages please contact us for a Free Consultation.

Need money to grow your business?

Requesting a business loan without adequate preparation sends a clear message to the lender: high risk! Therefore, it pays to be prepared and organized in your approach for financing.

Put your best foot forward by allowing us to prepare a winning loan proposal for you. Our proposals have a high likelihood of success because they are created from the lender’s perspective.

You get the money you need because we know exactly what banks want to see. Even more importantly, we know how to prove to them that you’ll be able to pay them back.

Our winning loan proposals come complete with…

  • Executive Summary: Where we concisely state the purpose of the loan, the exact amount of money required, an explanation of what the loan will be used for and why it’s needed.

  • Pro-forma Cash Budgets and Financial Statements: We use your data and underlying assumptions to prepare information that your banker can easily read and buy in to.

  • Owners Personal Financial Statements: We make copies of the last three years of personal tax returns for the bank as well as identify the collateral being pledged as security for the loan.

  • Representation: We help substantiate your financial needs/position to your banker in person.
 

A Strategic Business Plan is much more than a tool to obtain financing. If you still have all your plans and ideas locked up inside your head… preparing a strategic plan helps you clarify your company’s direction, ensures your key leaders are all “on the same page”, and keeps both management and staff focused on the tasks at hand.

A Strategic Plan is often needed when…

  • Starting a new venture, product or service

  • Expanding a current organization, product or service

  • Buying a new business, product or service

  • Turning around a declining business

The Strategic Plan provides a blueprint, describing your company, its products, the competitive environment, management team, financial health, and business risks.

The plan allows you to…

  1. Identify and describe the target customer profile, features, advantages and benefits of your new venture, product or service.

  2. Justify that your plans are credible by fully researching the need being filled with your new venture.

  3. Develop marketing plans including full descriptions of targeted promotional campaigns with implementation timelines. You also get to examine market conditions, the nature of your customers, as well as your competitors, sales potential, and projected results of your promotional campaigns.

  4. Develop staffing plans including identifying the key players, skills, attitudes and expertise needed to build the venture.

  5. Develop management plans including full descriptions of management systems and timelines for implementation.

  6. Develop financial plans including projected startup costs, operating costs, revenue, profits, and break-even analysis for the first 3 to 5 years.

    Projected financial plans allow you to effectively predict upcoming problems, or prevent them. In other words, the perspective gained through your Strategic Business Plan can make a significant contribution to your company’s success, and help you get the funding you require. In fact, most lending institutions and private investors will not even talk to you without a solid financial plan.

  7. Identify building and equipment needs including vendors and cost estimates.

  8. Formulate company milestones including timelines for upcoming products and services in development.

Remember: Failing to plan is planning to fail.

Let us help you develop a powerful Strategic Business Plan that drives your business to the level of success you deserve.

Request a Free Consultation.

If you own a family business, retirement is not simply a matter of deciding not to go into the office anymore. You have critical questions to answer such as…

“What happens to the business when you’re no longer running it?” and

“Will you have enough money to retire?”

The family dynamic complicates the whole transition because of the relationships and emotions involved. Most people are not comfortable discussing topics such as aging, death, and financial affairs.

Comfortable or not, succession planning should be a priority for any family business considering that more than seven out of ten family-owned businesses fail to survive the transition from founder to second generation, typically falling prey either to estate taxes or family discord – or both.

Developing and implementing a well-designed succession plan is essential to the survival of a family business from one generation to the next.

We help you with these key issues –

  • Keeping it in the family. Are you going to pass the business on to your family or sell it to a third party? We help you weigh the advantages and disadvantages of each of these options.

  • Who is going to run the business when you are gone? Management and ownership are not one and the same. You may decide to transfer management of your business to just one of your children but transfer equal shares of business ownership to all your children, whether they are actively involved in the business or not.

  • Minimizing the tax bite. The tax burden when transitioning a family business can be significant. The challenge is that a family business is not generally a liquid asset, but taxes are typically due when ownership is transferred.

  • Making it fair. Transferring family ownership often adds a tremendous amount of stress to individual family members. We talk with each of the family members to ensure that they feel they a getting an equitable and fair share of the pie.

What we do for you…

Once we understand how you feel about the key issues above, we begin constructing your succession plan focusing on these 5 issues…

  1. Business Valuation

  2. Business Restructuring

  3. Tax Consequences

  4. Retirement Projections

  5. Tax Projections

Let us help you pass on what’s taken a lifetime to build by requesting a Free Consultation.

Thinking of owning your own business?

Opening your own business is exciting and thrilling. It is everything that comes after the excitement and thrill has worn off that dictates whether a small business will make it or not. It is up to you to maintain and stretch out the “thrill and excitement” period forever.

A methodical plan of action is needed to fulfill your dream or goal of being your own boss and running a successful business. Success lies in the approach you choose to take. We help you avoid the common pitfalls that many new small business owners make when starting their new venture.

We help you…

  1. Prepare an initial business plan to clarify your marketing, management, and financial plans.

  2. Determine your start-up capital needs.

  3. Identify sources of start-up capital and backup sources if needed.

  4. Evaluate and quantify your borrowing power so you know how much money you can get your hands on if needed.

  5. Select a business structure that best fits your needs by evaluating tax advantages, legal exposure, ease of operation and portability should you need to relocate.

  6. Select the right accounting software by evaluating your budget, needs and hardware.

  7. Prepare a Cash Flow Budget so you know exactly how much money you need to keep the business alive each month for the first few years. Unplanned cash requirements are always emotionally painful.

  8. Establish billing and collection procedures to maximize your cash flow.

  9. Establish procedures to monitor and control costs.

  10. Setup a home office so you can maximize your tax deductions.

  11. Prepare and file all required state and local licenses and permits.

  12. Prepare and file your application for your Federal Employer Identification Number.

  13. Provide payroll and payroll tax filing when you bring on your first employee.

  14. Comply with employment laws so you do not get hit with fines and unhappy employees.

  15. Identify your business insurance needs.

  16. Develop a solid Partnership Agreement. This is an extremely important document for all new partnerships and will help prevent a tremendous amount of financial and emotional problems down the road.

Let us help you succeed by getting your new business off to a good strong start. Please complete the form below to learn more about our New Business Formation Services.

We can help you setup and maintain your non-profit organization’s tax-exempt status by handling all the IRS reporting for you.

Each year the IRS requires most tax-exempt organizations to submit the Form 990 and its relations, which includes the following items.

  1. Income Statement with very specific revenue and expense categories like donations, salaries, postage, rent…

  2. Balance Sheet with specific categories like cash, accounts receivable, accounts payable…

  3. Functional Expense Statement with all the expenses allocated to either program services, fundraising, or operations.

  4. Individual Program Expense Statement that reports all of the expenses for each program or service including seminar programs or educational mailings.

  5. Revenue Support Schedules that detail the organization’s sources of income in specific categories like charitable donations, membership fees, and investment income.

The IRS uses these very specific revenue and expense classifications to determine if your organization will retain its tax-exempt status. So it is imperative that you build your accounting system around these revenue and expense classifications.

Here’s what we do for you…

  • Review and compile your financial statements

  • Design, install, and maintain your accounting system

  • Weekly, bi-weekly, or monthly payroll preparation

  • Payroll tax preparation and deposits

  • Provide training for your accounting personnel

  • Complete and file your non-profit status application

  • Provide training for your board on non-profit financial statement usage and effective budgeting practices

  • Prepare and file the 990 and 990T tax forms

  • Prepare your initial start-up documentation, including incorporation, federal employee identification number (FEIN), and payroll setup with federal and state agencies.

  • Churches: We prepare the pastoral housing allowance and other required benefit documentation to meet the complex dual status of ministers.

If you are starting a new not-for-profit organization, we can help you prepare your organization’s 501 (c)(3) application for tax-exempt status.

Here is what is needed…

  • Articles of Incorporation containing the Exempt Purpose Statement as described in IRS Code section 501(c)(3) and defined in Treasury Regulation 1.501(c)(3)-1 Paragraph d and the Dissolution Statement described in Treasury Regulation 1.501(c)(3)-1 Paragraph b subparagraph 4 (“Organizational Test”).

  • Employer Identification Number

  • By-laws of the Organization

  • Minutes of Board Meetings

  • Names, Addresses, and Resumes of Board Members

  • Names and Addresses of all Active Members

  • Inventory of Assets like cash, furniture, equipment, property, pledges…

  • Inventory of Liabilities like mortgages, accounts payable, loans…

  • Rent/Lease Agreements and Contracts

  • Revenue and Expense Statements for the last four years or as far back as possible if your organization has been in existence for less than four years.

  • Written Reason for Formation and History of the organization.

  • Organization Mission Statement or statement of faith or beliefs for churches and other religious organizations.

  • Organization Activities, Operations and Programs Documentation including your statement of purpose & operations, food programs, fundraisers, flyers/brochures/pamphlets, etc.

  • Financial Support Documentation, including all sources of revenue like contributions, tithes, offerings, fundraisers…

  • Fund Raising Program Descriptions

  • IRS Processing/Filing Fee

We are happy to prepare any of these items if you need help.

Let us help you setup and/or maintain your non-profit tax-exempt status by requesting a Free Consultation.

At times you may need a trained, outside professional to evaluate your company’s operations in order to determine if the appropriate controls are in place to ensure proper handling of resources and to protect yourself from employee theft.

We assess your internal control systems to determine the efficiency and effectiveness of your operating procedures. Then we make recommendations that help your company become stronger and more profitable by correcting any inefficient or ineffective operating procedures we find.

What we do for you…

  • Implement segregation of duties so that duties are divided, among different people to reduce risk of error or inappropriate actions. No one person has control over all aspects of any financial transaction. 
  • Make sure transactions are authorized by a person delegated approval authority when the transactions are consistent with policy and funds are available. 
  • Ensure records are routinely reviewed and reconciled, by someone other than the preparer or transactor, to determine that transactions have been properly processed. 
  • Make certain that equipment, inventories, cash and other property are secured physically, counted periodically, and compared with item descriptions shown on control records. 
  • Provide employees with appropriate training and guidance to ensure they have the knowledge necessary to carry out their job duties, are provided with an appropriate level of direction and supervision, and are aware of the proper channels for reporting suspected improprieties. 
  • Document policies and procedures, which are made accessible to employees. The documented policies and procedures provide day-to-day guidance to your staff and continuation of duties in the event of prolonged employee absences or turnover. 
  • Review operations to ascertain whether results are consistent with established objectives and goals, along with whether the operations are being carried out as planned.

If you would like more information about our Internal Control Services, please contact us for a Free Consultation.

QuickBooks Services

10 Reasons Why You Should Use QuickBooks

QuickBooks is the ideal business accounting software for small to mid-sized business owners. Here’s 10 reasons why you should be using QuickBooks.

  1. You save time on bookkeeping and paperwork because many simple bookkeeping tasks are handled automatically making it easier to run your business. 
  2. You can easily generate reports with the information you need, so you always know where your business stands. You instantly know whether you are making money and whether your business is healthy. 
  3. You save money because QuickBooks is extremely affordable. You can use it to run a $5 million or a $25 million business for a few hundred bucks. PC accounting software is truly one of the great bargains in business. 
  4. Your business can grow with QuickBooks. QuickBooks will help you design a business plan to use when trying to secure a small business loan or line of credit, along with planning for the future. QuickBooks will create a projected balance sheet, profit and loss statement and statement of cash flows in the format recommended by the U.S. Small Business Administration. 
  5. You can customize QuickBooks to work the way you want. QuickBooks is specifically designed to be flexible and adaptable to a wide range of small businesses. To broaden its appeal, QuickBooks has recently added customized accounting packages for contractors, retailers, health care professionals, and non-profit organizations. 
  6. You can rest assured knowing that QuickBooks is a stable, reliable and proven product. Hundreds of thousands of small businesses throughout the world have chosen QuickBooks as their accounting software. You cannot go wrong with a software program with such an extensive installed user base. 
  7. You save typing time and errors by sharing data between QuickBooks and over 100 business applications. You can even share data with popular programs, such as Microsoft Excel, Word, Outlook and ACT. 
  8. You will get paid faster with QuickBooks online payments. E-mail an invoice or statement and with QuickBooks Online Billing, your customer can easily pay you with a credit card or bank account transfer. No more waiting for the check in the mail! 
  9. You can easily accept Credit Cards with QuickBooks Merchant Account Service.  QuickBooks Merchant Account Service is the only credit card acceptance service integrated with QuickBooks software, which means you don’t have to enter the same data twice. No additional software or hardware is required. Your customers can use Visa, MasterCard, or American Express. 
  10. You can pay your bills and bank online. Setup your current bank account in QuickBooks, and you are ready to pay your bills without licking envelopes, sticking stamps, or printing paper checks. Simply write checks in QuickBooks as you normally would, then click a button and your participating bank does the rest! Pay anyone in the U.S. from your credit card companies to your pizza service. Online Banking also lets you download your monthly statement from your participating bank directly into QuickBooks for easier reconciliation.

Although QuickBooks is designed for the layman to understand, the initial setup and installation must be done correctly for future information to be accurate.

All information necessary to setup manual accounting records is also necessary to setup and install QuickBooks on your desktop. This task is even more complicated if you switch from manual accounting operations to QuickBooks in the middle of the year.

Which accounting method will you use? What chart of accounts do you need for your business? How do you handle beginning balances?

An expert can easily answer all these questions and complete the initial Setup and Installation in a timely manner. In addition, your accounting employees receive training on the accounting software to enhance their performance.

How much does it cost? We first want to find out a little more about your business and your accounting records before we quote you an exact price. Rest assured that we work with many small business owners and our rates are designed to fit the budgets of our clients.

As with any accounting software program, installation and training take time – time taken away from managing your business. Here is a short list of the services we provide during your QuickBooks setup:

  • Study and evaluate your software and accounting needs.
  • Recommend software and hardware requirements.
  • Install software, design and set up chart of accounts and entire accounting package including payroll, accounts receivable, inventory, accounts payable, etc.
  • Determination of your QuickBooks starting date
  • Loading your chart of account and balances as of that starting date
  • Preparation of a list of the items that you sell to your customers. This list includes services, inventory parts, non-inventory parts, other charges and sales taxes
  • Entering your outstanding accounts receivable and accounts payable details as of your starting date
  • Entering your ending statement bank balances and outstanding checks & deposits in transit as of your starting date
  • Printing a trial balance as of your starting date and comparing it to your trial balance from your old system
  • Entering your transactions since your starting dates into QuickBooks
  • Train client or client staff on use of software to meet their accounting, management and tax needs.

Ongoing Services:

  • Follow up training to ensure the client is “on the right track”.
  • Monthly, quarterly or annual review of client QuickBooks data to assist in tax preparation and management reports.

Once QuickBooks is set-up and working properly, we can train you or your employees how to properly operate QuickBooks specifically for your business.

Why choose one-on-one attention instead of taking a class?

  • We come to your location.

  • We focus on the individual issues facing your business.

  • We will be there to answer your specific questions and concerns.

  • No need to spend time on features that do not impact your business!

Call today to set-up an appointment.  We will come to your location!

Never Hesitate to Ask a Question!

QuickBooks users are generally not stumped by the software, they are stumped by the accounting information necessary to complete the transactions. Quick access to correct information is essential to maintain the accuracy of your financial records.

Employees in your accounting department will find comfort in knowing an expert in QuickBooks is only an email or phone-call away. Email and telephone support prevent many wasted hours of aggravation and embarrassment.

How much does it cost? $20 per question.

Questions may be called in, left on voice mail, faxed or sent via e-mail. A Certified Professional Advisor who specializes in working with QuickBooks will respond with a detailed solution to your problem or question, usually within 24 hours.

100% Money Back Guarantee: If we cannot adequately resolve your problem or question, your money will be refunded 100%, guaranteed.

QuickAnswers keeps your employees on task.

 

Shortcuts
A list of key combinations for QuickBooks that make common tasks quicker.
Efficiency Tips
Some tips designed to increase the overall efficiency of your QuickBooks experience.
Accuracy Tips
Several tips to help increase the accuracy of your QuickBooks experience.
Setup and Customization Tips
Information on helpful features like password protecting, QuickBooks sharing, and other customizations.
Advanced Features
Several tips and tricks to help make even the most advanced QuickBooks tasks easier and more efficient.
  

 

Overhaul your accounting system with a QuickBooks Tune-up.

Whether you need to prepare for tax time, a financial review or you just need to clean up some problem areas, you will be prepared with a QuickBooks Tune-up. In four (4) hours, a QuickBooks Professional Advisor will help you clean up and organize your bookkeeping system.

Tune-up Topics:
  • Reviewing your transactions for the year
  • Cleaning up stray entries
  • Customizing reports
  • Balancing general ledger to subsidiary records
  • Additional personalized training

Price: $295

A QuickBooks Tune-up is a smart and affordable way to get a handle on your books. Accurate records allow you to make educated decisions for your business and will save you money!

Interested in the QuickBooks Tune-up service? Contact us to schedule a time when we can meet.

Backing up your files with an online service is the best way to protect your critical data. Setup is easy. With a couple clicks of the mouse, your files are automatically protected, day after day.

Online backup is smarter than traditional backup methods because it stores your documents off-site. If your house or business is hit by a flood, fire, or other natural disaster, your files are safe in another region of the country.

Through our firm, you get online backup for 2 GB of your QuickBooks files absolutely free for three full years. (The offer extends to Sage Peachtree or any other accounting software.) Protect your most sensitive financial data with the most advanced technology on the market.

We also offer online backup of 50 GB of data for $29.95 month. Make sure your pictures, Word documents, Excel spreadsheets, and any other important files are stored safely off-site.

Take your pick: free QuickBooks backup or full protection. Get started with online backup today.

You can purchase the most recent version of QuickBooks at a savings of up to 20% by clicking on the QuickBooks graphic directly below this paragraph.

heaven and alvarez quickbooks logo

Tax Services

Preparing your own income tax return can be a task that leaves you with more questions than answers. According to a study released by the US Government’s General Accounting Office last year, most taxpayers (77% of 71 million taxpayers) believe they benefited from using a professional tax preparer.

Whether we like it or not, today’s tax laws are so complicated that filing a relatively simple return can be confusing. It is just too easy to overlook deductions and credits to which you are entitled. Even if you use a computer software program, there is no substitute for the assistance of an experienced tax professional.

Here’s what you get…

  • Your tax return will be checked and rechecked by our computer software identifying potential problems and reviewing the math the IRS may look at more closely. 
  • Your tax return can be filed electronically so you will get a refund back quicker. 
  • Our staff will show you how to adjust your payroll withholding to get more money back each week. Why give the IRS an interest free loan for up to 16 months. 
  • We will show you potential deductions to limit your tax liability for next year. In addition, we will give you a sheet of commonly overlooked deductions to limit the following year’s tax liability.

Books a Mess? No Problem!
If you own a small business and have not kept up with your bookkeeping, don’t worry. We can help you. We will prepare your bookkeeping for the year, prepare a full Schedule C, as well as your personal income tax return. Then we will help you set up an easy system that allows you to keep your books in tip-top shape the next year.

Planning is the key to successfully and legally reducing your tax liability. We go beyond tax compliance and proactively recommend tax saving strategies to maximize your after-tax income.

We make it a priority to enhance our mastery of the current tax law, complex tax code, and new tax regulations by attending frequent tax seminars.

Businesses and individuals pay the lowest amount of taxes allowable by law because we continually look for ways to minimize your taxes throughout the year, not just at the end of the year.

We recommend Tax Saving Strategies that help you…

  • grow and preserve assets by keeping Uncle Sam out of your pockets. 
  • defer income so you can keep your money now and pay less taxes later. 
  • reduce taxes on your income so you keep more of what you make. 
  • reduce taxes on your estate so your family keeps more of what you’ve made. 
  • reduce taxes on your gifts so you can give more. 
  • reduce taxes on your investments so you can grow your wealth faster. 
  • reduce taxes on your retirement distributions so you can retire in style.

Here’s just a few of the Tax Saving Strategies we use…

  • Splitting income among several family members or legal entities in order to get more of the income taxed in lower bracket. 
  • Shifting income or expenses from one year to another in order to have them fall where it will be taxed at a lower rate. 
  • Deferring tax liabilities through certain investment choices such as pension plans, contributions and other similar plans. 
  • Using certain investments to produce income that is tax exempt from either federal or state or both taxing entities. 
  • Finding tax deductions by structuring your money to pay for things you enjoy, such as a vacation home.

Remember, we work for you – not the IRS. Many of our clients save more than double the fee in reduced tax liability through careful planning and legitimate tax strategies.

Are you having problems with the IRS?

We are here to help you resolve your tax problems and put an end to the misery that the IRS can put you through. We pride ourselves on being very efficient, affordable, and of course, extremely discrete. The IRS problems will not just go away by themselves – they continue getting worse with penalties and interest being added each day.

Owing the IRS is an extremely serious issue.  It may take the IRS several years to catch up to you, but they are relentless and have no mercy in collecting all the money that is owed. Once the collection process starts, the IRS can make you miserable, attempting to damage multiple aspects of your life.

Please take a look through our complete IRS problem resolution services by clicking on the links below.

IRS Problems

  • Have you received an IRS audit notification?  
  • Haven’t filed your tax returns for years?  
  • Do you owe Back Taxes? 
  • Do you have Payroll Tax Problems? 
  • Has the IRS placed tax liens on your home?  
  • Is the IRS threatening to seize your bank account and take your money out of the bank? 
  • Is the IRS threatening to take your paycheck, 401(k), and other retirement accounts?  
  • Is the IRS threatening to seize your personal property?

IRS Solutions

  • Owe the IRS a lot of money? – Settle for pennies on the dollar!  
  • Need more time to pay? Contact us to request your Payment Plan. 
  • Would you like to get out from under your tax burden completely. See Bankruptcy
  • Would you like to get out of a tax debt caused by misdeeds committed by your spouse? See Innocent Spouse Relief
  • Would you like to see what the IRS has on you. See Your IRS File.

Get a Free Consultation with our tax specialist by contacting us today.

Need A Consultation?

If you need QuickBooks help, payroll help, or tax preparation, please contact me for more information and a free consultation.
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